• Direct Hire
  • Full Time
  • Novi, MI

GreatStaff Solutions

We are seeking an Installation Administrative Coordinator in Novi, MI.

Job Summary:
The Installation Administrative Coordinator is responsible for maintaining the day-to-day administrative functions for machine installations, following up with customers and internal teams, completing all documentation required, and assisting the installation team as needed by management.

This is an In-Office position!

Hours: Monday – Friday 8:00 am to 5:00 pm

Pay: $25.00 – $30.00/HR DOE

Position: Direct Hire, Full Time


  • BCBS HRA PPO/H.S. A: Medical, Dental, and Vision
  • Short-Term and Long-Term Disability, Life Insurance
  • MetLife Legal Plan
  • 401k
  • 10 Paid Holidays, PTO, and 1 day off during the birthday month
  • Tuition Reimbursement, Employee Referral Bonus Program, Employee Recognition Program, Newborn Baby/Family Program, Etc.

Duties and Responsibilities:

  • Create and schedule follow-up meetings to discuss and wrap up any installations and ramp-ups with internal team and service team members as needed, as well as record meeting notes and/or reports
  • Use existing templates to create purchase orders for external contractors and send them to accounting and/or purchasing teams
  • Create and load quality reports into Microsoft TEAMS and follow up with field service technicians and any other field employees to complete as needed
  • Work with internal teams as needed about expense reports, invoices, and any other accounting-related documents
  • Ensure all external contractor travel arrangements are confirmed and follow up with management as needed
  • Ensure all external contractor work visa and customs support documentation are required with Human Resources Manager and management and follow up as needed to ensure completion
  • Create cost reports using existing templates for external contractors and internal teams as needed
  • Maintain communication with external customers regarding technician arrivals
  • Maintain and provide updates using Microsoft TEAMS regarding tracking information for all parts and shipments related to installation
  • Update and maintain TEAMS channels/job numbers for installations as needed, while also ensuring all personnel required are added

Requirements and Qualifications:

  • High School Diploma
  • Associate degree in Administration, Business, or a related field preferred
  • 2+ years of experience as an office coordinator or in an administrative capacity, preferably within a customer service or technical environment
  • High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, TEAMS)
  • Experience with Microsoft Access preferred
  • Highly organized; thorough and efficient; methodical and detailed worker
  • Excellent time management skills
  • Ability to meet deadlines and communicate deadlines with other team members

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.