• Full Time
  • Temp-to-Hire
  • Milford, MI

GreatStaff Solutions

We are currently seeking an Administrative Assistant in Milford, MI.

Business Hours: Monday – Friday 9:00am to 5:00pm.

Seminars- Tuesdays and Thursdays between 1:00pm to 8:30pm.

Pay: $20.00/HR.

Position: Full Time, Temp-to-Hire Opportunity

Job Summary:

The Administrative Assistant will support the company by scheduling and planning weekly/monthly seminars, preparing materials for seminars, and communicating with prospective customers in a high volume of telephone contact with the goal of scheduling appointments to secure business.

Duties and Responsibilities:

  • Manage agents schedule (call to confirm appointments/set up yearly review appointments)
  • Prepare seminar materials (folders, workbooks, etc.)
  • Research and Plan weekly Financial Seminars to be held at restaurants
  • Travel to seminar locations and set up the conference room 1 hour prior to the seminar
  • Greet and check-in attendees of the seminars
  • Schedule interested parties at Financial Seminars for appointments with the agent
  • Record scheduled appointments in the corporate calendars
  • Document new customer information into the database
  • Create files with new customer folder information
  • Follow up with no-show appointments to reschedule appointments
  • Send out post cards to clients regarding annual review reminders and secure annual review appointments
  • Create, develop, market and implement all special events including birthday breakfasts, educational events, client appreciate events, client bring a friend event, etc.
  • Design and mail out quarterly seminar calendars
  • Greet clients/potential clients as they enter the office and notify the producer of their arrival
  • Make sure client files are prepared and ready for the day/next day

Requirements and Qualifications:

  • 2-3 years of customer service experience scheduling appointments and/or performing outbound calls
  • High School Diploma/GED
  • Event Planning experience required
  • Prior phone experience, required
  • Ability to work evenings until 8:30pm during seminars
  • Understanding of CRMs
  • Microsoft Office 365 Suite (Excel and Word)
  • Google Docs/Sheets/Calendar
  • Constant Contract
  • Outstanding written and verbal communication skills
  • MUST have strong organizational and multi-tasking skills
  • Self- starter and motivated

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.